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Vendor Lifecycle Essentials: 2-Course Track
Track Description: This 2-course track focuses on building a strong vendor onboarding process. Participants will learn what documents to collect, how to design easy-to-use forms, and how to validate vendor information to avoid fraud, fines, and poor-quality data.
Course 1: What Documents to Collect
Date & Time: December 2nd @ 12PM EST
Description: Getting vendor onboarding right starts with collecting the right documents—and knowing why they matter. This course walks through the essential forms every AP or vendor management team should have on file. We’ll explain IRS forms (W-9 and W-8 series), company-branded setup and banking forms, and the role each plays in avoiding fraud and ensuring compliance. Participants will see how combining forms into a single package can make the process faster and easier for both vendors and internal teams. Finally, we’ll cover the critical fields that every form should include and how well-designed forms prevent downstream errors.
Agenda:
Purpose of IRS W-9/W-8x forms
Role of company-branded vendor setup and banking forms
Key fields every form should include
Combining forms for efficiency and clarity
How forms prevent fraud, fines, and vendor errors
What You’ll Learn:
Identify and explain the purpose of W-9/W-8x forms
Understand the role of company-branded forms in fraud prevention
Build a vendor form package that reduces back-and-forth with vendors
Recognize the importance of collecting key fields to maintain clean data
Audience:
AP teams, vendor onboarding specialists, procurement staff, and compliance professionals.
Course 2: Which Validations to Perform
Date & Time: December 3rd @ 12PM EST
Description: Even with the right documents in hand, vendor data must be validated to ensure accuracy and compliance. This course explores the different types of validations companies should consider—ranging from regulatory checks (IRS and watchlists) to address standardization, non-US vendor requirements, and VAT-related checks. We’ll explain how to decide which validations make sense for your organization, what tools can support these efforts, and how often validations should be repeated to stay compliant and prevent fraud.
Agenda:
Why validations matter in vendor onboarding
Regulatory checks: IRS, OFAC, and watchlists
Standardization: addresses and naming conventions
Non-US vendor validations and VAT considerations
Deciding frequency and scope of validations
What You’ll Learn:
Differentiate between regulatory, standardization, and non-US validations
Decide which validations are essential for your company’s risk profile
Build a validation schedule that balances efficiency and compliance
Understand how validations strengthen fraud prevention and audit readiness
Audience:
AP teams, vendor onboarding staff, risk and compliance professionals, internal audit.
Instructor: Debra Richardson
Track Description: This 2-course track focuses on building a strong vendor onboarding process. Participants will learn what documents to collect, how to design easy-to-use forms, and how to validate vendor information to avoid fraud, fines, and poor-quality data.
Course 1: What Documents to Collect
Date & Time: December 2nd @ 12PM EST
Description: Getting vendor onboarding right starts with collecting the right documents—and knowing why they matter. This course walks through the essential forms every AP or vendor management team should have on file. We’ll explain IRS forms (W-9 and W-8 series), company-branded setup and banking forms, and the role each plays in avoiding fraud and ensuring compliance. Participants will see how combining forms into a single package can make the process faster and easier for both vendors and internal teams. Finally, we’ll cover the critical fields that every form should include and how well-designed forms prevent downstream errors.
Agenda:
Purpose of IRS W-9/W-8x forms
Role of company-branded vendor setup and banking forms
Key fields every form should include
Combining forms for efficiency and clarity
How forms prevent fraud, fines, and vendor errors
What You’ll Learn:
Identify and explain the purpose of W-9/W-8x forms
Understand the role of company-branded forms in fraud prevention
Build a vendor form package that reduces back-and-forth with vendors
Recognize the importance of collecting key fields to maintain clean data
Audience:
AP teams, vendor onboarding specialists, procurement staff, and compliance professionals.
Course 2: Which Validations to Perform
Date & Time: December 3rd @ 12PM EST
Description: Even with the right documents in hand, vendor data must be validated to ensure accuracy and compliance. This course explores the different types of validations companies should consider—ranging from regulatory checks (IRS and watchlists) to address standardization, non-US vendor requirements, and VAT-related checks. We’ll explain how to decide which validations make sense for your organization, what tools can support these efforts, and how often validations should be repeated to stay compliant and prevent fraud.
Agenda:
Why validations matter in vendor onboarding
Regulatory checks: IRS, OFAC, and watchlists
Standardization: addresses and naming conventions
Non-US vendor validations and VAT considerations
Deciding frequency and scope of validations
What You’ll Learn:
Differentiate between regulatory, standardization, and non-US validations
Decide which validations are essential for your company’s risk profile
Build a validation schedule that balances efficiency and compliance
Understand how validations strengthen fraud prevention and audit readiness
Audience:
AP teams, vendor onboarding staff, risk and compliance professionals, internal audit.
Instructor: Debra Richardson