📅Date: 03/5/2026 ⏱️Duration: 120 minutes
📊Expertise Level: Beginner
Description: Strong vendor onboarding starts with the right documents and continues with reliable validations. This masterclass gives AP, procurement, and compliance teams a step-by-step framework for building vendor packages that prevent fraud, reduce errors, and meet regulatory expectations. Participants will explore the documents every vendor file should contain, see how to design efficient forms, and practice the validations that keep data clean and compliant.
You’ll also gain insights into how leading organizations maintain data hygiene, strengthen internal controls, and streamline vendor files to support smoother audits and cleaner reporting. Whether your goal is fraud prevention, operational efficiency, or tightening compliance controls, this session gives you the tools and frameworks to build a process that stands up to scrutiny and scales with your organization.
Agenda:
Understanding the purpose and proper use of IRS W-9 and W-8 series forms
How company-branded vendor setup and banking forms support compliance and internal controls
Must-have fields every vendor form should capture (and why they matter)
Streamlining onboarding by consolidating documents into a single vendor-ready package
Validations that improve vendor data accuracy and reduce downstream issues
Required regulatory checks: IRS TIN matching, OFAC screening, and watchlist monitoring
Standardizing vendor names, addresses, and formats for cleaner data and easier audits
Special requirements for non-U.S. vendors, including VAT considerations and cross-border documentation
Determining frequency and scope for ongoing vendor validations
What You’ll Learn:
Identify the essential documentation required for compliant vendor onboarding
Build streamlined, vendor-friendly form packages that reduce delays and rework
Capture and maintain the critical data fields needed for accuracy, control, and reporting
Apply regulatory and international checks—including IRS, OFAC, watchlists, and standardization practices
Develop a practical, repeatable validation schedule that supports audit readiness
Strengthen fraud prevention and compliance through consistent, well-governed vendor oversight
Audience:
AP teams, vendor onboarding specialists, procurement staff, compliance professionals, risk managers, and internal audit teams.
Instructor: Debra Richardson
Note: This program meets the eligibility criteria for continuing education under ACFCS and is eligible for 1 credit.