📅Date: 2/24/2026 ⏱️Duration: 120 minutes
📊Expertise Level: Beginner/ Intermediate
Description
Effective vendor compliance doesn’t stop at onboarding. This masterclass equips AP, procurement, and compliance teams with practical strategies to manage vendors throughout their lifecycle—from safely inactivating dormant records to implementing ongoing validations that ensure data integrity. Participants will learn when and how to inactivate vendors, create repeatable processes that reduce errors and duplication, and maintain validation schedules that support continuous compliance.
The session also covers cross-team coordination, regulatory requirements, and best practices for documenting vendor information. Attendees will leave with actionable frameworks to strengthen fraud prevention, streamline vendor management, and maintain audit-ready vendor records.
Agenda
Risks associated with inactive vendors and the impact on compliance and fraud prevention
Triggers for vendor inactivation (time, activity, and risk factors)
Designing a repeatable inactivation process (manual or system-supported)
Scheduling and frequency of inactivation checks
Cross-team collaboration: AP, procurement, tax, and audit
Importance of ongoing vendor validations
Determining validation frequency and scope
Bulk validation tools vs. individual record lookups
Evaluating third-party validation providers
Documenting results to maintain compliance and audit readiness
What You’ll Learn
Identify the risks of leaving inactive vendors in the system
Design a structured, step-by-step vendor inactivation process
Determine how often to perform inactivation and validation checks
Coordinate effectively with internal teams to reduce errors and duplication
Compare bulk vs. one-off validation methods and select the right partners
Document validation results to strengthen fraud prevention, compliance, and audit readiness
Who Should Attend
Accounts payable teams, vendor data managers, procurement staff, compliance and risk professionals, and internal audit teams
Note: This program meets the eligibility criteria for continuing education under ACFCS and is eligible for 1 credit.